AngelTrack 2.1 build 524 Release Notes

Release Dates

New releases are always installed during a maintenance window, at 02:00 Central Standard Time on Sunday morning, which is early Sunday afternoon for AUS customers.

Improvements and New Features

1. The PCR-Medications page now displays more information from the patient's record, including weight, pregnancy, and broselow tape color, if these datapoints have been recently collected.
2. When adding a new employee, AngelTrack can now send them a welcome email containing their username and password.
3. AngelTrack now has an employees-list importer, a vehicles-list importer, and a devices-list importer, which can import a DEM XML exported by your former CAD or PCR application.
4. Improvements to the Vertex AI route planner:
   • Can now filter the trips list by service level, separately from how you filter the eligible shifts list by service level, allowing you to pick and choose which trips and which shifts you will solve for.
   • Can now designate specific shifts as "Surge / Reserve responder", exempting them altogether from Vertex. You can make this designation using the "Primary role" picklist when creating a new shift or schedule.
5. Colorblind support implemented for a few remaining reports that did not yet have it. If you are red/green colorblind, we recommend you activate AngelTrack's "Colorblind" theme.
6. Updated schematrons from AL, OR, and VT.
7. Many performance improvements on various pages.
8. ALL PROVIDERS SUBJECT TO 8+ YEAR DATA RETENTION LAWS please review the notice below regarding extended data retention.
9. ALL PROVIDERS WHO STARTED ANGELTRACK BEFORE 2021 please review the notice below regarding grandfathered Paypal subscriptions.
10. ALL PROVIDERS please review the notice below regarding the price increase effective 2025 Feb 3.

All Providers Subject to 8+ Year Data Retension Laws -- ACTION REQUIRED

AngelTrack stores your data for seven years, then permanently deletes it. A few data items are stored indefinitely (employee lists, etc.) and a few are stored for only two years. To learn more, please visit the Data Lifetime and Export Guide.

If you are required to retain your data for longer than 7 years, and if you want AngelTrack to handle that for you, then you must activate AngelTrack's '"Data retention 10 years" add-on feature.

You can do that by visiting your AngelTrack server's Feature Buffet page, accessible from its Authorization page. To learn more about the feature buffet, please visit the Feature Buffet Guide.

If your AngelTrack subscription is still on Paypal, you must first migrate it to our new payment processor, by following the instructions below. Afterward you will be able to visit the Feature Buffet and activate the extended data retention feature.

The cost of the data retention add-on license is initially zero. It will begin to cost money once your data reaches a certain age:

• Age 84-95 months: Costs 1 addon credit every 30 days
• Age 96-107 months: Costs 2 addon credits every 30 days
• Age 108+ months: Costs 3 addon credits every 30 days

All Providers Who Started AngelTrack Before 2021 -- ACTION REQUIRED by February 2025

If you began using AngelTrack before 2021, your AngelTrack subscription might still be on Paypal, rather than on our new payment processor Stripe.

So far your Paypal subscription has been grandfathered, but this must end by February 2025, because the old Paypal system doesn't support AngelTrack's new buffet-style licensing.

You can check whether you are still on Paypal by visiting your AngelTrack server's Authorization page. If the page displays a warning message, then you must complete the following steps by February 2025:

1. Wait until your AngelTrack server has about 15 days left on its license.
2. Visit your AngelTrack server's Authorization page.
3. Click the "Active" button to suspend your existing Paypal subscription.
4. Initiate a new subscription, being sure to choose the "Recurring" setting.
5. When Stripe asks, input your current email address, or double-check that the email address on-file for you is valid.
6. Stripe will ask you to verify your bank account. It will make a small deposit, and then invite you to return later to input the deposit's verification code. AngelTrack itself is not privy to your account information; AngelTrack LLC does not collect, or store, or even see your account number.
7. Later you will receive a verification email from Stripe. Follow the instructions to complete the verification. If you have trouble, call AngelTrack Support at any time.
8. Once the verification finishes, your first 30-day purchase will consummate, and then AngelTrack will issue your next license.

DO NOT WAIT UNTIL THE LAST MINUTE to complete this process. Depending on weekends and holidays, it can take up to 14 days for the entire process to finish and your first Stripe payment to go through. If you wait until the last minute, you could run out of AngelTrack licenses, and then you'd have to buy more using a credit card, and do the bank verification a month later.

AFTER YOU'VE MOVED OFF PAYPAL, please review your Feature Buffet license selections. Most of them will be enabled by default, because we grandfathered you in to those features for the first year, but some will cost extra beginning in February 2025 and others will cost extra beginning in February 2026.

Be sure also to review the "Ten year data retention" add-on license to see if your jurisdiction requires it. By default AngelTrack retains most data for seven years; to extend this to ten years, you must activate the data retention license, which will cost extra once your data reaches age seven. To learn more, please visit the Data Lifetime and Export Guide.

All Providers -- 10% Price Increase 2025 Feb 3 -- No Action Required

On February 3 2025, the price of your AngelTrack core license will increase 10%. We have not raised prices since June 2021, and so we have fallen far behind inflation.

We are also moving to buffet-style licensing (see below), but all existing AngelTrack customers are grandfathered into most of the add-ons until 2026, so apart from this 10% increase, your licensing costs will otherwise stay the same.

Reminders of Upcoming Events

1. Back in February 2024, AngelTrack moved to buffet-style licensing, in which the advanced (power-user) features are now separately licensed, so that bare-bones users no longer pay for advanced features they don't use.
   
   At that time, all existing AngelTrack servers were awarded 24-month grandfather licenses, enabling most of the advanced features through February 2026.
   
   In February 2026 these grandfather licenses will expire, at which time your monthly licensing cost will increase if you wish to continue using the advanced features.
   
   At that time you will begin receiving a certain number of perk credits every month, at no cost, with which to enable some advanced features of your choosing, at no cost. The number of perk credits you receive depends on your license size.
   
   To learn more about the feature buffet system please refer to the Feature Buffet Guide.
2. In February 2025, AngelTrack will begin levying a state compliance fee on all providers based in states which impose unusual compliance burdens on vendors.
   
   Presently, the eligible states are: CA and NY
   
   The compliance fee appears in the Feature Buffet as an add-on license, costing one credit every 30 days, which is approximately 10% of the AngelTrack core license cost.

Reminders of Recent New Features

1. Build 523: AngelTrack now has a Training Mode, used during onboarding for dry runs, and for educational servers, that automatically anonymizes any PHI that crew members and dispatchers might inadvertently enter. To learn more, visit the Training Mode Guide.
2. Build 523: AngelTrack has a new Quick Start page that does a much better job showing all the configuration and integration steps used to onboard your agency to AngelTrack.
3. Build 522: AngelTrack now has end-to-end medication vial tracking, including full integration with your station records, product records, purchase orders, medical devices, and PCR-Mediactions records. To learn more, visit the End to End Vials Tracking Guide.
4. Build 521: New preference setting allowing you to set a default origin city, which will spare your dispatchers the labor of typing in the city name for each new call. This setting is intended for providers where most calls originate in just one city; if you originate significant percentages of your calls in multiple cities, then avoid using this setting.
5. Build 519: There is now an add-on license available for extending your data retention lifetime from 7 years to 10 years. The add-on license costs nothing until your data reaches its 7th birthday, at which point this feature begins to cost extra. To learn more, please visit the Data Lifetime and Export Guide.
6. Build 519: AngelTrack now has an SFTP uploader to auto-send PDFs of completed reports to an SFTP server of your choosing. This is used for MediTech EHR integration, but has other uses too. To learn more, visit the Report PDF Push to SFTP Guide.
7. Build 518: New dataset for Report Builder: "Crew Member Dispatches", which shows one row per dispatch per attached crew member, used for LOSAP reporting.
8. Build 516: AngelTrack has a new API by which smart drug-boxes can query the PCR for medications-used data. To learn more, visit the Drug Box API Guide.
9. Build 516: The fire preplans system (maps + written) now has a preplan viewer, which crew members can share with other responding agencies so that everyone can view the preplan while enroute. To learn more, please visit the Preplan Maps Guide
10. Build 515: The new Preplan Map feature is available, allowing fire agencies to graphically create asset/liability preplan maps for protected facilities. It seamlessly integrates with the hydrants tracking system and the hazmat locations tracking system. To learn more, please visit the Preplan Maps Guide.
11. Build 514: The hazmat chemical and location tracking system is now available, which runs in parallel to the hydrant tracking system, warning dispatchers and crews about dangerous areas at the scene. To learn more, please visit the Hazmat Location Tracking Guide.
12. Build 514: Report Builder, along with the Data Hub, now has new data-window options: Current month, Previous month, Current quarter, and Previous quarter, to make it easier to automate monthly and quarterly reports.
13. Build 513: Each product record (used in the Supply Room system) can now link to its associated medication record.
14. Build 513: New security feature called an "Exfiltration tripwire" allows you to specify a number of records whereby AngelTrack will automatically send you an alert if that number of PHI-containing data records are viewed or exported (via any AngelTrack grids, APIs, or reports) during a single day. A default tripwire has been set for you, but there is no one-size-fits-all solution, so you must adjust the tripwire to match the pace of your operation. To learn more about this feature, visit the Security Guide.
15. Build 512: There is a new PCR signature form named "Authoring crew member attestion", which can be enabled under Settings | Preferences, to require an electronic signature from the crew member completing the PCR. You can also edit the form's verbiage by visiting Settings | Document Templates.
16. Build 512: New preference setting allows you to disable the automatic inclusion of crew members' on-file e-signatures in each PCR, if you instead use the aforementioned PCR signature form.
17. Build 511: New user-selectable UI theme for colorblind users! Please refer to the Colorblind Support Guide for details.
18. Build 508: Supply room + Inventory tracking system is now available, including checklist integration. To learn more, visit the Supply Room / Inventory Tracking Guide.
19. Build 508: You can now switch AngelTrack's UI from its blue color scheme to a green color scheme or to a purple color scheme. All color schemes support automatic dark-mode. To try them out, visit the "HTML5 Control Preferences" item on the Support page.
20. Build 507: New ETA feature allows enroute crews to one-click report their ETA, as often as they like. The reported ETA will appear on the dispatch board, and on the "Departures" section of any associated customer portal.
21. Build 505: The PCR Custom Fields system now has an automatic importer, allowing you to import custom fields from your county or from a third-party PCR (as would be needed for NEMSIS XML imports).
22. Build 505: New checklist item type "Date-Time", and likewise a new custom EMS PCR field type "Date-Time".
23. Build 502: New built-in stroke screen: Orange County CA. You can activate it by visiting the Preference item on the Settings page.
24. Build 501: Can now import a NEMSIS XML document directly into AngelTrack's billing system, bypassing the PCR altogether. To learn more, visit the Import NEMSIS XML Guide.
25. Build 501: Printing an invoice or exporting it to BillFlash, Call the Car, or Excel, now writes a journal entry, to provide better tracking of re-invoicing cycles for customers who do not use AngelTrack's native reinvoicing cycle.
26. Build 500: The offline PCR now supports custom EMS PCR fields.
27. Build 500: When creating custom EMS PCR fields, you can now create a custom picklist, including a configurable minimum value.
28. Build 499: Your built-in service charge types can now each stipulate a set of tags. Whenever someone adds that tag to a dispatch, AngelTrack will automatically levy that service charge against the dispatch. To learn more, read the Service Charges Guide. You can edit your service charge types list by visiting the Settings page.
29. Build 499: You can now add custom EMS PCR fields to many of the PCR tabs, including vital signs and assessments. To learn more, read the Custom EMS PCR Fields Guide.
30. Build 499: You can now create a schematron for your agency, and upload it into your AngelTrack server, to impose whatever warnings or errors you like on PCR completion. To learn more, read the Custom EMS PCR Validation Rules Guide.