AngelTrack’s built-in timeclock is a full-featured secure online time clock for EMS ambulance services, fire companies, and wheelchair-van services. It has role-based access control, and tight vertical integration with the rest of AngelTrack. It is 100% cloud, designed just for emergency services, and has no limits of any kind.
Bring Your Own Device!
AngelTrack’s timeclock runs anywhere, on any device, desktop and mobile. iPhone, iPad, Android, laptop, toughbook, MacBook, smartphone, palmtop, whatever you’ve got. All you need is a web browser, and a smartphone is perfectly sufficient. Employees can use company computers or their own.
On-Duty and On-Call Timecards
Each employee’s timecard has entries for on-duty (at regular pay) and for on-call or breaks (at reduced pay).
On-call employees are automatically switched to on-duty when a call is assigned to them.
Every employee has a configured pay rate, and you can configure a different rate for on-call hours. Learn more…
Any Number of Locations
If you have several locations or stations, the time clock is available at all of them. Once an employee’s mobile device (or personal smartphone) connects to a company-run wifi or wired network, AngelTrack allows them to clock-in and -out.
You can designate any building, facility, or residence as an approved clock-in/clock-out location… including your crew posts. Learn more…
When AngelTrack’s timeclock is configured for high-security mode, it requires a live selfie image from any employee seeking to clock-in, using the integrated camera on their phone, tablet, or laptop, or using a USB camera on their desktop computer.
Only live photos taken from a live video-camera stream are accepted, so that the system cannot be fooled by photos taken previously.
The photos are stored in the employee’s timecard for review later. Learn more…
Tardies and Absences Logged
Timecards in AngelTrack include punctuality flags for marking minor and major tardies. Absences are also recorded, including the beginning time and end time of the work period the employee missed. You can even flag entries for review, or for special credit.
Later, statistical reports show where the tardy and absence problems are.
The time clock is integrated with AngelTrack’s crew scheduler, and so when both features are in use, late clock-ins are automatically marked as tardy.
Vacation Request Workflow
Crew members can request vacation or PTO days in advance. Dispatchers and members of HR can approve or deny the requests.
AngelTrack then creates the necessary blackout days on the schedule, and credits vacation time to the crew members’ timecards. Learn more…
Smart Restrictions on Clockout
Supervisors can choose to disallow clockout when an employee has unfinished and uncorrected reports older than a set number of hours… or when an employee has a checklist assigned that is not yet completed.
100% Pure Cloud Based
Any employee can use any computer or mobile device to view their timecard, or check whether they are clocked in.
Every employee’s complete timecard history is online, and accessible to them at any time. So, when handing out paychecks, you can simply collect a signature indicating the employee has reviewed and accepted their timecard for that pay period.
Flexible Payroll Calculator
The flexible payroll calculator supports all of the following:
- Hourly and salaried employees
- Configurable pay period length, start day, and start hour
- Overtime pay for hourly employees
- On-call hours paid at a separate rate
- Change in pay rate in the middle of a pay period
- Change from hourly to salaried or back again in the middle of a pay period
- Hire or termination in the middle of a pay period
- PTO days
Punctuality Reports and Warnings
AngelTrack’s timeclock makes it is easy to identify tardiness and absenteeism over any date range.
Employees also get advance visual warning when a punctuality problem is developing. If your employee handbook sets a limit on the number of tardies and absences in an x-month period, then AngelTrack’s punctuality scoreboard shows each employee their performance over that period.
Labor Statistics Integrated with Dispatch
AngelTrack’s dispatch components are fully integrated with its timeclock, allowing AngelTrack to present you with neat charts correlating labor costs against call volume, as well as the usual assortment of labor hours and costs reports, plus punctuality metrics.
Secure Journals are Admissable as Evidence
If it is ever necessary for a member of HR to edit an employee’s timecard, AngelTrack maintains a secure journal showing what correction was made, who made it, and when they made it. The journals are viewable by members of HR and the employee, and cannot be modified by anyone under any circumstances.
If you are ever called to a labor law hearing about an employee’s timecard, the journals are admissable as evidence, in order to show that the corrections were justified and proper.
SMS and Email Notifications
AngelTrack automatically notifies crews via SMS and/or email when they have timeclock or shift activity.
Crew members can opt-in to a variety of other notifications, including schedule reminders, incident assignments, and 2FA. Learn more…
Message and data rate charges from your mobile carrier may apply.
Perfect Integration with the Crew Scheduler
AngelTrack’s timeclock is perfectly integrated with its crew scheduler, because they are the same database. The scheduler monitors the timeclock when activating each scheduled crew, and automatically marks them tardy as necessary.
Perfect Dispatch Integration
Because AngelTrack’s dispatch system and its timeclock are the same application and the same database, data flows perfectly between them, in both directions.
Dispatchers can see who is clocked-in and available, or on-call. When a dispatcher assigns a call to an on-call crew, AngelTrack automatically switches them back to on-duty. Crews can be prevented from clocking out until they’ve called off-shift.
You can have as many users as you like; there are no per-seat charges. AngelTrack is licensed on call volume, and cancelled calls do not count against your license.