Never Miss a Deadline

EMS Certificate Management Tracking Software

In the relentless pace of EMS and Fire operations, expired certifications can ground your crew, stall your vehicles, and jeopardize your mission.

AngelTrack’s Certificate Management Tracking Software is your ironclad solution—streamlining compliance, automating oversight, and ensuring your team is always ready to respond.

This isn’t just EMS staff management software; it’s your safeguard against chaos and costly oversights.

See AngelTrack in Action!
Firefighters looking at their mobile devices
Certificate

Compliance Without the Clutter

AngelTrack transforms certificate tracking into a seamless extension of your EMS dispatch software. Our system centralizes all crew and vehicle certifications—driver’s licenses, EMT credentials, station permits, vehicle registrations, and more—into one intuitive platform. With automated expiration alerts and real-time status updates, you’ll never be blindsided by a lapsed credential again.

Unified Certification Dashboard

View all crew, vehicle, and station certifications in a single, actionable interface, tailored for supervisors and HR.

Automated Expiration Alerts

Receive timely notifications via email or within AngelTrack, giving you ample lead time to renew critical credentials.

Custom Certificate Types

Track any certification, from CPR to hazmat training, with flexible, user-defined categories to match your agency’s needs.

Crew Certifications: Keep Your Team Mission-Ready

Your crew is your backbone, and their credentials are non-negotiable. AngelTrack’s EMS staff management software ensures every EMT, paramedic, and driver stays compliant. Log and monitor certifications like state EMT licenses, National Registry credentials, and continuing education (CE) units with precision.

  • Individual Crew Profiles: Each crew member’s certificates are tracked with expiration dates, document uploads, and renewal statuses, accessible in seconds.
  • CE Unit Tracking: Record and verify continuing education credits to maintain compliance with state and national requirements, all within AngelTrack.
  • Self-Service Crew Portal: Empower employees to upload their own certificates and monitor their status, reducing administrative bottlenecks.

Vehicle and Station Compliance: No Detail Overlooked

Expired vehicle permits or station licenses can halt operations and invite penalties. AngelTrack extends its certificate tracking to your fleet and facilities, ensuring every asset meets regulatory standards. Integrate with our EMS dispatch software to align vehicle readiness with dispatch needs.

Vehicle Certificate Oversight

Track registrations, inspections, and insurance documents, with alerts to prevent service interruptions.

Station Permit Management

Monitor fire marshal certifications, occupancy permits, and other station-specific credentials, customized to your locations.

Document Storage

Securely upload and store PDFs or images of certificates, creating a digital paper trail for audits and inspections.

Why Manual Tracking Fails

Spreadsheets and paper files are a recipe for missed deadlines and compliance gaps. AngelTrack’s automated system eliminates human error, saves time, and scales with your operation. Whether you manage a single station or a multi-state fleet, our software adapts to your complexity, delivering:

  • Proactive Compliance: Expiration warnings at 90, 60, 30, and 7 days ensure you’re always ahead of renewals.
  • Audit-Ready Records: Instantly access certificate histories and documentation for state, federal, or accreditation reviews.
  • Role-Based Access: Supervisors, HR, and crew members see only what they need, streamlining workflows without compromising security.

Seamless Integration with EMS Operations

AngelTrack’s Certificate Management Tracking Software isn’t a standalone tool—it’s a core component of our EMS dispatch software ecosystem. Link crew certifications to scheduling to ensure only qualified personnel are assigned to calls. Tie vehicle credentials to dispatch availability, preventing non-compliant units from hitting the road. This integration creates a unified operation where compliance fuels efficiency.

The AngelTrack Advantage: Ease, Reliability, Value

AngelTrack’s certificate tracking redefines EMS staff management software, delivering unmatched control and peace of mind. We help EMS and Fire agencies:

Eliminate Compliance Risks

Automated alerts and centralized tracking prevent lapses that could sideline your team.

Save Time and Resources

Streamline administrative tasks with self-service tools and digital document management.

Scale Effortlessly

From small departments to large fleets, our system grows with you, handling any certification type or volume.

Stay Audit-Ready

Robust records and reporting keep you prepared for inspections and accreditations.

Don’t let expired certifications derail your mission.

With AngelTrack, you command compliance with the same precision you bring to every call. Our software is battle-tested, NEMSIS-certified, and trusted by EMS and Fire leaders nationwide.

Take Control Today.

Call 1-800-946-1808 or click here to schedule a demo. Discover why AngelTrack’s Certificate Management Tracking Software is the choice for agencies that refuse to compromise.

Request a Demo